About the Role

Reporting to the Director, the Administrative Assistant provides support for all aspects of the planning, building and development services within the Community Development Department. Such work includes, but is not limited to, permit and application tracking for planning, building and development applications; committee and communication support; records management; public inquiries; working with staff to compile reports, policies, and other research requests; and other administrative duties as required.

This position also:

• • Ensure the professional and organized operations of the administrative functions for the Community Development Department.  This includes reception services, inter- and intra-office communications, management of public meeting calendars, meeting preparations, and other office management duties as deemed necessary. 

   

  • Provides administrative support to the Director including reviewing correspondence and emails for distribution and response, drafting reports, memos, and other correspondence. 

  • Manages and maintains the Director’s calendar when necessary, with discretion. 

  • Supports department staff by tracking applications such as plan amendments,  rezonings, site plans, development permits, building and demolition permits, fire inspections, development agreements, subdivisions, ensuring processes and documentation are complete per department processes and standards.  

  • Coordinates the planning application process, tracking preparation and placement of public advertisements, correspondence with province, ensuring master documents are kept up to date and filing of documents with Land Registration Office.  

  • Schedules building, fire, building non-compliance, and dangerous and unsightly property inspections.   

  • Enters data for building permits, fire inspections, as well as dangerous and unsightly property files.   

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About You

You are the go-to person. You are the one in the office who has a natural ability to keep all the pieces of a complex environment moving and on-track (you know exactly where that file is!) and have an uncanny ability to keep your finger on the pulse of what’s happening around you. You thrive in a lively and team-centered environment and when a colleague or customer comes to you needing support, your response is always “How can I help?”. You’ve got excellent communication skills whether you’re writing a letter or answering the phone and when a client walks into the office or picks up that phone a top-notch customer experience is high on your list of priorities. Details delight you and hearing “there’s been a change in plans” doesn’t faze you in the least. If this sounds like you, we want to hear from you!

Education: 

• Two-year diploma from a recognized post-secondary institute in business administration, office administration or other related field is required.
• A combination of education and experience may also be considered.

Experience:

• Three years of related experience. 
• Experience in a client-facing administrative role is preferred.
• Municipal government experience is an asset, but not a requirement.

Knowledge:

• Knowledge of Planning and Development processes is an asset.
• Knowledge of records management processes is a strong asset.

Personal Suitability:

• Highly flexible with solid interpersonal skills that allow one to work effectively and independently in a diverse working environment
• Ethical conduct
• Detail oriented
• Initiative
• Responsibility and accountability
• Effective interpersonal relationships
• Reliability and dependability
• Judgement, tact and discretion
• Adaptability and flexibility
• Honesty and integrity
• Confidentiality

Terms and Conditions of Employment:

• Non-union, permanent, full time (35 hours per week)
• Location: In-person,  office shall be Town Hall (60 Pleasant Street, Bridgewater NS)
• Town Hall is open to the public 8:30 a.m. – 4:30 p.m.
• Work outside of regular office hours may be required to meet operational demands.
• Annual Salary - $46,289 - $60,176 
• This position is eligible for the Town's benefit package which includes medical/dental benefits, group insurances, a defined benefit pension plan, and a flexible work policy. 

Applications will be accepted until 4:30pm AST on Tuesday January 21, 2025. 

Click here to review the full job description.